Omni King Edward Wedding: Chantol & William’s Luxury Crystal Ballroom Real Wedding
Chantol and William’s wedding at the historic Omni King Edward Hotel was not just a celebration — it was a carefully engineered transformation of one of Toronto’s most iconic ballrooms.
Designed and produced by Ethereal Creators, this luxury wedding installation blended romantic florals, custom-built structures, and architectural precision, all executed under one of the most demanding downtown load-in scenarios.
The Design Vision: Light, Romance, and Architectural Grandeur
The design intent was to honor the grandeur of the Crystal Ballroom while introducing a soft, modern romantic atmosphere. The palette focused on whites, blush, peach, and subtle lavender, accented with gold details and abundant candlelight.
Every element — from floral placement to structural scale — was designed to feel cohesive, elevated, and immersive without overwhelming the room’s historic elegance.
Custom Structures: Designed Exclusively for the Space
At the heart of the transformation were two custom-designed acrylic structures, created specifically for this wedding.
✨ Acrylic Patterned Installations
Each structure featured:
Custom acrylic pattern printing
Architectural framing to define the room’s focal points
Designed sightlines that guided guest attention through the space
These weren’t décor pieces — they were architectural elements that anchored the entire layout.
Rendering vs. Final Installation
One of the most powerful moments in this project was seeing the renderings come to life.
The initial design renderings outlined:
Structure scale and symmetry
Floral density and color flow
Placement of candlelight and dessert displays
The final installation matched the renderings with precision — while adapting in real time to logistical constraints. This is where experience truly matters: knowing how to protect the integrity of a vision while navigating real-world limitations.
Floral Design: Romantic Layers and Textural Depth
The floral design featured a lush yet controlled mix of blooms chosen for both beauty and structure, including:
Hydrangea (white, blush, soft lavender)
Garden roses (including Playa Blanca and Quicksand tones)
Spray roses for fullness and movement
Seasonal accent florals to enhance texture
Florals were layered along tables, wrapped around custom structures, and integrated seamlessly with candlelight to create depth at every angle.
The Sweetheart Table: A Custom Statement Piece
Rather than using a standard sweetheart table, a custom-designed sweetheart table was built exclusively for Chantol and William.
Positioned centrally within the ballroom, it served as:
A visual anchor for the room
A backdrop moment framed by florals and candlelight
A seamless extension of the architectural design
This piece was designed — not decorated.
Macaron Towers at Scale
One of the standout details of the evening was the inclusion of 5–6 ft tall macaron towers.
These towering dessert installations added:
Vertical interest
A couture dessert moment
Playful elegance balanced with luxury
From structural planning to placement, these towers required as much precision as any other major installation element.
The Reality No One Talks About: Downtown Toronto Load-Ins
Luxury weddings often look effortless — but the reality behind them is anything but.
Omni King Edward Load-In Challenges
One extremely tight loading dock entrance
A single perfect truck alignment — no margin for error
Small service elevators that dictate design feasibility
Despite advance planning, the custom acrylic structures could not fit into the elevators as single pieces.
On-Site Problem Solving
To solve this:
The structures were broken into four separate components
Re-engineered for on-site assembly
Carefully measured to maintain structural integrity
This challenge is exactly why day-prior venue access was essential.
FAQs: Planning a Wedding at Omni King Edward Hotel
Is Omni King Edward Hotel a good wedding venue?
Yes — the Omni King Edward Hotel is one of Toronto’s most iconic luxury wedding venues. Known for its historic architecture, elegant ballrooms, and full-service hospitality, it’s ideal for couples looking for a classic, upscale wedding experience in the heart of downtown Toronto.
Which ballroom is best for weddings at Omni King Edward?
The Crystal Ballroom is the most popular choice for large, luxury weddings. It features soaring ceilings, chandeliers, detailed molding, and a grand layout that works beautifully for custom installations, long tables, and formal receptions. Other spaces are available for smaller or more intimate celebrations.
How many guests can the Omni King Edward Crystal Ballroom accommodate?
The Crystal Ballroom can typically accommodate 200–350 guests, depending on layout, table style, and design elements. Custom structures, staging, and installations should be factored into the final floor plan during planning.
Does Omni King Edward allow custom wedding décor and installations?
Yes — custom wedding décor and structures are allowed, but they must be approved in advance. Because of elevator size and load-in limitations, large installations often require:
Detailed measurements
Modular construction
Day-prior access to the venue
Early coordination with your planner, designer, and venue is essential.
Is it difficult to load in wedding décor at Omni King Edward?
Yes — and this is something couples should know early.
The Omni King Edward has a very tight downtown loading dock with:
Limited access points
Small service elevators
Strict delivery windows
Large-scale wedding designs often require advanced logistics planning and sometimes multi-day setups, especially for custom structures or large floral installs.
Do you need day-before access for weddings at Omni King Edward?
For custom, large-scale, or luxury wedding designs, day-before access is highly recommended and sometimes necessary. This allows time for:
Structural assembly
Floral installations
Problem-solving around elevators and access
Without prior access, design scope may be limited.
Can Omni King Edward handle large floral installations and candlelight décor?
Yes — the venue supports luxury floral installations, candlelight tablescapes, and statement décor, as long as they comply with safety guidelines. Many couples choose Omni King Edward specifically because it complements elevated floral and lighting designs.
What should couples budget for an Omni King Edward wedding?
Budgets vary, but couples hosting a luxury Omni King Edward wedding typically invest more due to:
Premium venue costs
Custom décor and florals
Additional labor for load-in and setup
Working with experienced vendors helps ensure your budget is allocated wisely.
Is Omni King Edward suitable for custom sweetheart tables or head tables?
Absolutely. Custom sweetheart tables and head tables work beautifully in the Crystal Ballroom and are often used as design focal points. These should be planned early to ensure proper placement and balance within the room.
What type of wedding style works best at Omni King Edward?
Omni King Edward is best suited for:
Classic and romantic weddings
Luxury ballroom receptions
Elegant, formal celebrations
Modern designs layered into historic spaces
It’s a venue that supports both timeless elegance and contemporary creativity.
Final Tip for Couples Planning an Omni King Edward Wedding
Choose vendors who have real experience working at Omni King Edward, especially for:
Logistics and load-in
Custom installations
Timeline management
The venue is stunning — but it requires expertise to execute seamlessly.
The Final Reveal
When guests entered the Crystal Ballroom, they were met with a space that felt romantic, luminous, and intentional.
Long tables glowed with layered candlelight, florals softened the room’s architectural lines, and the custom structures framed the celebration without overpowering it. The balance between historic elegance and modern design was exactly as envisioned.
Vendor Team
Design & Florals: Ethereal Creators
Planner: Sunny, Lux Events Co.
Venue: Omni King Edward Hotel
Photography: Mango Studios
