What Is a Month-Of Wedding Coordinator—and Do You Actually Need One?
Your Guide to Stress-Free Wedding Days Without a Full Planner
Planning Your Wedding Without a Full Planner? Here’s Why You Might Still Need a Month-Of Coordinator
At Ethereal Creators, we work with a wide range of couples—some have full-service wedding planners, others are doing it all themselves. But one question that comes up again and again from our self-planning couples is:
"Do I really need a month-of wedding coordinator?"
Short answer: If you want a beautiful, stress-free wedding day without being the one managing logistics, yes—you do.
Let’s break it down.
What Is a Month-Of Wedding Coordinator?
A month-of wedding coordinator is a professional who steps in during the final weeks leading up to your wedding—typically 4 to 6 weeks before your big day. Unlike full-service planners who help with every step of the planning process, a month-of coordinator helps execute your plan.
They make sure everything runs smoothly: from finalizing vendor timelines to running your ceremony rehearsal, to managing the day-of schedule.
For many Toronto couples hosting modern weddings at venues like Liberty Grand, this is a key role that bridges the gap between DIY planning and a professional production.
What Does a Month-Of Coordinator Do?
Here’s what a typical month-of coordinator handles:
✅ Final vendor confirmations
✅ Timeline creation and management
✅ Ceremony rehearsal coordination
✅ Overseeing vendor arrivals and decor setup
✅ Fixing any last-minute issues discreetly
✅ Ensuring the wedding runs on schedule
✅ Acting as your go-to person for logistics
Think of them as the wedding day project manager you didn’t know you needed.
Do I Need One If I Already Hired a Wedding Decor Team?
Yes—and here’s why.
As your wedding decor team, Ethereal Creators is responsible for designing and installing your floral and rental setup. We’ll make sure your vision comes to life beautifully.
But we don’t coordinate when the DJ should cue your entrance song, or manage the cake delivery, or cue the bridal party for the aisle walk. That’s your month-of coordinator’s job.
They manage the moving parts of your day so you don’t have to.
What’s the Difference Between a Planner and a Coordinator?
Wedding Planner: Helps with everything—budgeting, venue selection, vendor sourcing, RSVP tracking, design, logistics, and more.
Month-of Coordinator: Steps in just before the wedding, ensures your plans are executed, and manages vendors and logistics on the day-of.
If you’ve already booked your vendors and are confident managing the planning, the coordinator is the perfect solution to take over when it matters most.
When Should I Hire a Month-Of Coordinator in Toronto?
Even though they only step in during the last 4–6 weeks, most reputable month-of coordinators book out 6–12 months in advance—especially during peak wedding seasons (May–October in Toronto and GTA).
We recommend reaching out early to secure your preferred vendor. Some of our favorite month-of teams include Sawc Planner and Posh event by Neha, both of whom understand South Asian and multicultural wedding nuances.
How Much Does a Month-Of Coordinator Cost in Toronto?
Expect to invest $2,000–$4,000+ depending on your guest count, venue complexity, and the coordinator’s experience.
While it’s not a small expense, it's one of the most high-impact, low-stress decisions you can make for your big day.
Real Couple Example: Why Ayesha Chose a Month-Of Coordinator
One of our couples, Ayesha, planned most of her Liberty Grand wedding herself. But with a two-part celebration—a friends-only Friday dance party and a Sunday courtyard Nikkah for 90 guests—she knew she didn’t want to manage everything on the day.
Instead of hiring a full planner, she selected a month-of coordinator to handle final logistics and let us focus on what we do best: designing the event.
FAQs About Month-Of Wedding Coordinators
Is a month-of coordinator the same as a day-of coordinator?
They’re similar, but not the same. Month-of coordinators begin prep 4–6 weeks out. Day-of coordinators often do little-to-no advance planning.
Can my venue coordinator handle these tasks?
Venue coordinators work for the venue—not you. They don’t manage timelines, cue vendors, or troubleshoot your decor. A month-of coordinator is your advocate.
What’s included in their services?
Most include:
Vendor coordination
Rehearsal management
Timeline execution
Setup oversight
Day-of troubleshooting
Always confirm what’s in their contract.
Are they at my venue all day?
Yes. They typically arrive for setup and stay through major milestones (ceremony, speeches, first dance). Some offer teardown assistance—ask in advance.
How do I choose the right one?
Look for:
Experience with your venue or wedding type
Strong reviews
Clear communication
Transparency in pricing and duties
