Wedding Decor Checklist

Planning a wedding in Ontario or anywhere else? Your decor sets the tone and leaves a lasting impression. Whether you're envisioning a luxury ballroom wedding, a romantic outdoor ceremony, or a chic modern reception, having a detailed wedding decor checklist is essential.

🧾 Printable Wedding Decor Checklist

Wedding Ceremony Decor Checklist

This is the moment your guests will remember forever. Make it count with these must-haves:

1. Welcome Sign or Ceremony Signage
   Greet guests with a custom welcome sign or ceremony details displayed on a chic easel or floral structure.

2. Aisle Decor
Use fresh florals, lanterns, or candles to line the aisle and create a romantic atmosphere.

3. Ceremony Backdrop (Chuppah, Arch, or Mandap)
The focal point of your vows—style it with florals, drapery, or custom frames to reflect your wedding theme.

4. Seating
Consider luxury chairs like ghost chairs or gold chiavaris. Add aisle-end floral markers or ribbons for a polished look.

5. Aisle Runner or Floor Treatment
Opt for a custom monogrammed aisle runner, mirrored flooring, or a floral path for impact.

6. Program Station
Display your ceremony programs elegantly on a styled table or tray stand.

Cocktail Hour Decor Ideas

Make your in-between moment feel just as special:

• Bar Setup and Styling
  Add custom signage, floral touches, or candles to create an eye-catching focal point.

• Lounge Furniture
  Incorporate rental couches, ottomans, or armchairs for a relaxed luxury vibe.

• Highboys + Table Linens
  Choose coordinated or contrasting linen styles for a cohesive look.

• Escort Card Display
  Creative escort card installations double as statement decor and functional guest guidance.

Reception Wedding Decor Checklist

This is where most of the celebration happens—don’t miss a detail.

1. Guest Table Centerpieces
Consider floral arrangements, taper candles, candelabras, or low runners depending on your layout.

2. Head Table or Sweetheart Table Styling
This is your design moment. Go all in with dramatic florals, candle clusters, and backdrop decor

3. Ceiling Installations
Think floral clouds, draped fabric, chandeliers, or lanterns—elements that transform any room.

4. Dance Floor Design
Custom vinyl wraps, mirror flooring, or surrounding floral borders can elevate this centerpiece space.

5. Lighting
Use ambient lighting, pin-spotting, and uplighting to dramatically change the mood.

6. Cake Table Decor
Highlight your cake with florals, a custom backdrop, or styled linen.

7. Photo Booth or Selfie Area
Create a themed wall with your wedding hashtag, floral wall, or LED signage.

8. Signage + Stationery
Include menus, table numbers, and place cards designed to match your wedding theme.

Luxury Wedding Decor Extras

Small touches that elevate the overall guest experience:

• Entryway Installations
  Make a statement at your venue entrance with a floral tunnel, arch, or branded welcome moment.

• Guest Book Table
  Style it with florals, candles, and custom signage.

• Restroom Refresh Kits
  Include mints, perfume, or small toiletry items with elegant styling.

• Custom Decor for Food Stations or Favor Tables

Wedding Decor FAQs

Q: What is the average wedding decor budget in Ontario?
A: For custom luxury design, couples typically spend $20K–$100K+, depending on venue size and design complexity.

Q: When should I start planning decor?
A: We recommend booking your wedding decor design at least 9–12 months in advance to allow for moodboarding, walkthroughs, and vendor coordination.

Q: Do you offer full-service design and rentals?
A: Yes! At Ethereal Creators, we offer end-to-end wedding decor services including floral design, custom installations, rentals, and production support.

At Ethereal Creators, we specialize in high-end, custom-designed wedding decor for couples who want their event to feel personal, breathtaking, and unforgettable.