Best Toronto Wedding Venues for 300+ Guests | Ethereal Creators’ Expert Guide

When your guest list grows beyond 300, finding the perfect venue in Toronto can feel overwhelming. Space, flow, parking, and acoustics all matter — but so does how the venue feels once transformed.

At Ethereal Creators, we’ve designed and produced hundreds of large-scale weddings and galas across the GTA, bringing our signature mix of floral artistry, structural builds, and immersive lighting to spaces like Arlington Estate, Fairmont Royal York, and Globe and Mail Centre.

Here’s our insider guide to the best Toronto wedding venues for 300+ guests — and what makes them work beautifully for both weddings and corporate events.

1. The Arlington Estate (Kleinburg)

Guest Capacity: Up to 500
Style: Modern, grand, versatile

The Arlington Estate offers one of the most elegant and flexible spaces in the GTA for large guest counts. With its stunning West Wing ballroom, high ceilings, and architectural details, it’s perfect for both luxurious weddings and full-scale gala productions.

Ethereal Creators Example:

For Mauj & Samy’s modern romantic ivory wedding, our team transformed the West Wing into a candlelit haven of layered ivory draping and gold accents. Over 380 guests dined under the soft glow of hundreds of candles, creating an atmosphere that felt both intimate and expansive.

Why We Love It:

• Perfect layout for full-room transformations and stage backdrops.

• Exceptional logistics for large guest flow and décor builds.

• Indoor/outdoor transition for grand entrances and cocktail hours.

📖 Read More: A Modern Romantic Ivory Wedding at Arlington Estate

2. Fairmont Royal York (Downtown Toronto)

Guest Capacity: 350–500
Style: Historic, timeless, luxurious

A Toronto icon, the Fairmont Royal York combines historic grandeur with ballroom sophistication — ideal for couples seeking old-world charm with a modern edge.

Ethereal Creators Example:

For our White & Gold Wedding at the Fairmont Royal York, we balanced architectural backdrops with cascading greenery and candlelight to honor the hotel’s heritage. Gold structures softened by ivory florals and soft uplighting created a regal yet refreshing look.

Why We Love It:

• Heritage interiors perfect for gold, white, or neutral palettes.

• High ceilings that complement floral installations and chandeliers.

• Central downtown location for out-of-town guests and logistics.

📖 Read More: Luxury Wedding Backdrop Ideas for 2025 Receptions

3. Globe and Mail Centre (Downtown Toronto)

Guest Capacity: 400+
Style: Modern, bright, panoramic

For couples (or planners) looking for a modern venue with breathtaking city views, the Globe and Mail Centre offers a sleek and flexible layout with floor-to-ceiling windows overlooking Toronto’s skyline.

Ethereal Creators Example:
We designed the Four-Colour Sangeet here — an immersive, color-blocked celebration where each section of the room represented a unique tone and mood. The open floor plan allowed for dynamic storytelling through design, lighting, and guest experience.

Why We Love It:

• Neutral base for any design palette.

• Great acoustics and lighting control for live performances or DJ setups.

• Perfect for multicultural weddings and high-energy corporate events.

📖 Read More: From Boardrooms to Ballrooms: How Ethereal Creators Redefine Luxury Event Design

4. Universal EventSpace (Vaughan)

Guest Capacity: Up to 1,000
Style: Contemporary, adaptable, spacious

With multiple rooms and expansive ceilings, Universal EventSpace is one of the GTA’s largest and most dynamic venues. It’s designed for big productions — whether you’re hosting a corporate gala or a luxury wedding reception.

Ethereal Creators Example:
For the Red Masquerade Corporate Gala, we turned the ballroom into a bold, theatrical experience — sculptural florals, branded ceiling installations, and ambient red lighting set the tone for an unforgettable evening.

Why We Love It:

• Ideal for large guest counts and heavy decor setups.

• Ample parking and vendor access for production teams.

• Works for both cultural weddings and formal brand events.

📖 Read More: Ethereal Creators: Toronto’s Game-Changing Event Designers for Corporate Galas & Dream Weddings

5. Liberty Grand Entertainment Complex (Toronto)

Guest Capacity: Up to 1,200
Style: Heritage architecture meets ballroom opulence

If you’re envisioning a grand-scale wedding or award show-style gala, Liberty Grand offers unmatched scale and flexibility. Its European-inspired architecture, marble floors, and ornate chandeliers make it one of Toronto’s most iconic event spaces.

Why We Love It:

• Multiple ballrooms for multi-day events or brand launches.

• Suited for gala-style seating and luxury decor installations.

• Seamless for both weddings and corporate branding events.

Designing for Scale: Ethereal’s Approach

Large guest counts require more than logistics — they require design harmony.

At Ethereal Creators, we focus on:

• Spatial flow — ensuring décor enhances, not restricts, movement.

• Lighting & ambiance — using candles, chandeliers, and florals to soften grand spaces.

• Custom structures — tailored backdrops, bars, and ceiling treatments that redefine scale.

Each venue comes to life differently, but our process remains the same: precision planning, aesthetic depth, and emotional design.

Corporate Event Overlap

Many of these venues — including Liberty Grand, Universal EventSpace, and Fairmont Royal York — also serve as premier destinations for Toronto’s biggest corporate galas and brand events.

Our recent projects, like the Billboard Canada event at Rebel and Living Luxe Awards, demonstrate how Ethereal’s expertise seamlessly translates between weddings and corporate experiences.

Find Your Perfect Venue

Whether you’re hosting 300 guests or 1,000, the right venue is only the beginning — what transforms it into an experience is design.